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Invitation to Bid (ITB)

20 Jul, 2019
Expression of Interest Number: 
ITB No. ACBF/S/002/19/NRF

The ACBF invites sealed bids from eligible and reputable Companies for the Provision of Services to the African Capacity Building Foundation listed as Lot 1, Lot 2 and Lot 3.

Bidding will be conducted through National Competitive Bidding to assigned Lotsas perprocedures specified in the ACBF Procurement Procedures Manual, and are open to all eligible Bidders as defined in the Manual. A complete set of Bidding Documents in English can be obtained from: The Procurement Unit, Finance and Administration Department or through email upon request at:ProcurementUnit@acbf-pact.org

Qualification requirements include: To be considered as a responsive bidder under any Lot, the prospective service provider must meet the minimum criteria applicable for all Lots as outlined below. A Bidder may select to bid for more than one Lot if they meet the criteria of the required area of specialization.

Lot 1 – Tender No.: ITB No.  ACBF/NCB/S/002/L1/19/NRF

  1. Supply and Delivery of Office Stationery

Lot 2 – Tender No.: ITB No.  ACBF/NCB/S/002/L2/19/NRF

  1. Provision of Corporate Cleaning Services at ACBF Headquarters

Lot 3Tender No.: ITB No.  ACBF/NCB/S/002/L3/19/NRF

  1. Provision of Corporate Multifunction Copier, Scanner and Printer Services

The Bidders must be;

(a)    A registered firm with a valid commercial license to provide the respective professional services;

(b)   A firm with at least five years of experience in the provisioning of similar services for at least three organizations with similar organizational size or scope of assignment;

(c)   A firm in good financial standing in the past five years and willing to sign a formal Service Level Agreement (SLA) and Non-Disclosure Agreement.

All bids must be accompanied by a bid securing declaration in the format provided in the bidding documents.

Bids may be submitted electronically quoting the Tender and Lot Number in the subject line on Email Address: ProcurementUnit@acbf-pact.orgor by hand.

All hand delivered bids should consist of one original plus three (3) copies, properly filled and enclosed in plain envelopes quoting the Tender and Lot Number and dropped at the Reception of The African Capacity Building Foundation at the address below:

The Senior Procurement Specialist

The African Capacity Building Foundation

2 Fairbairn Drive

Mount Pleasant


Tel: +263 772 185 308-10

On or before Monday, 29 July, 2019, 15h00 hrs. Harare local time.

Bids will be opened in public at 15.30hours on Tuesday, 30 July 2019 in the presence of Bidders’ representatives who choose to attend the opening at the ACBF Offices located at the above address.

Late bids, portion of bids, bids not received, and bids not opened and not read out in public at the bid opening session shall not be accepted for evaluation irrespective of the circumstances.


Prof. Emmanuel Nnadozie

Executive Secretary

Thomas Kwesi Quartey

ACBF has been granted the status of a specialized agency because of the potential to transform Africa through capacity development.

H.E. Thomas Kwesi Quartey, Deputy Chairperson, AU Commission
Erastus Mwencha

The recognition of ACBF as the African Union’s Specialized Agency for Capacity Development launches the beginning of a new era for capacity building by ACBF, which will require an appropriate level of political commitment and financial support from all stakeholders.

H.E. Erastus Mwencha, Chair, ACBF Executive Board
Lamin Momodou

The remarkable achievements ACBF has registered over the past 26 years is not by accident in our opinion. They have come through hard work, dedication, commitment, purposeful leadership, support from the member countries as well as productive partnership building.

Mr. Lamin Momodou MANNEH, Director, UNDP Regional Service Centre for Africa
Goodall Gondwe

Africa needs ACBF as much, probably more now, than at the time it was created in 1991.

Hon. Goodall Gondwe, former Chair of the ACBF Board of Governors and Minister of Finance – Malawi
Ken Ofori Atta

Ghana’s partnership with ACBF is a tremendous blessing for us and therefore the opportunity for Ghana to host the 26th ACBF Board of Governors Meeting is something that we treasure.

Hon Ken Ofori Atta, Chair of the ACBF Board of Governors and Minister of Finance - Ghana